Last Updated: June 02, 2026

The Swiss-Viet Economic Forum ("SVEF", "we", "us", or "our") operates the websites https://swissvieteconomicforum.org and https://svef.ch (collectively, the "Platform"). This Privacy Policy informs you of our policies regarding the collection, use, disclosure, and protection of personal data when you use our Platform, attend our events, or interact with our digital infrastructure.

By accessing our Platform or registering for our forum, you agree to the collection and use of information in accordance with this policy.

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1. Data Controller

For the purposes of the EU General Data Protection Regulation (GDPR) and the Swiss Federal Act on Data Protection (FADP), the Swiss-Viet Economic Forum acts as the Data Controller.

If you have any questions about this Privacy Policy or our data practices, please contact us at:

• Email: contact@svef.ch

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2. Information We Collect

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We collect several types of information for various purposes to provide and improve our services to you.

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A. Personal Data Provided Voluntarily

When you register for the forum, subscribe to our newsletter, or contact us, we may ask you to provide certain personally identifiable information, including but not limited to:

• Identity Data: Full name, title, professional prefix, nationality.

• Contact Data: Email address, phone number, mailing address.

• Professional Data: Organization/Company name, job title, industry sector, LinkedIn profile URL.

• Event Participation Data: Dietary requirements, accessibility needs, passport/visa information (if strictly required for official invitation letters or bilateral travel clearance).

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B. Usage and Technical Data

We automatically collect information about how the Platform is accessed and used:

• Log Data: Internet Protocol (IP) address, browser type, browser version, the pages of our Platform that you visit, the time and date of your visit, and time spent on those pages.

• Cookies and Tracking Technologies: We use cookies, web beacons, and pixels to track activity on our Platform and hold certain information to enhance user experience. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

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3. Legal Basis for Processing (GDPR & FADP)

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We process your personal data under the following legal bases:

• Performance of a Contract: To process your event registration, manage your attendance, and provide forum access.

• Consent: When you explicitly opt-in to receive our newsletter, marketing communications, or promotional materials.

• Legitimate Interests: To improve our digital infrastructure, analyze Platform usage, ensure cybersecurity, and coordinate networking activities between Swiss and Vietnamese stakeholders.

• Legal Obligation: To comply with financial reporting, taxation, or security regulations in Switzerland and Vietnam.

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4. How We Use Your Data

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We use the collected data for the following purposes:

• To manage, organize, and execute the Swiss-Viet Economic Forum events (e.g., badges, seating charts, dietary planning).

• To facilitate high-level networking and business matchmaking between participants.

• To communicate with you regarding event updates, schedules, and official announcements.

• To send newsletters and informational content (you can opt-out at any time).

• To maintain, secure, and optimize our websites.

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5. Data Sharing and Disclosure

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We do not sell your personal data. We may share your information only in the following circumstances:

• Co-organizers and Strategic Partners: We may share participant lists (Name, Title, Organization) with official co-organizers, institutional partners, or government delegations strictly for bilateral networking and event security coordination.

• Third-Party Service Providers: We utilize trusted SaaS providers and IT solutions (such as secure cloud hosting, email routing, automation tools, and payment processors) to operate our platform. These vendors are strictly bound by data processing agreements to protect your information.

• Legal Requirements: We may disclose your data if required by law or in response to valid requests by public authorities (e.g., Swiss or Vietnamese immigration/security agencies).

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6. International Data Transfers

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The Swiss-Viet Economic Forum connects international entities. Your data may be transferred to, and processed in, countries outside of your residence—primarily Switzerland and Vietnam.

We ensure that appropriate safeguards (such as Standard Contractual Clauses or Swiss-approved adequacy decisions) are in place to guarantee that your data receives an equivalent level of protection as mandated by the GDPR and FADP.

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7. Data Retention

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy.

• Event-specific logistical data will be deleted or anonymized shortly after the conclusion of the forum edition.

• Subscription and contact profiles (e.g., newsletter) will be retained until you withdraw your consent.

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8. Your Data Protection Rights

Depending on your jurisdiction (e.g., EU, Switzerland), you have the following rights regarding your personal data:

• Right to Access: You have the right to request copies of your personal data.

• Right to Rectification: You can request that we correct any inaccurate or incomplete information.

• Right to Erasure ("Right to be Forgotten"): You can request that we erase your personal data under certain conditions.

• Right to Restrict or Object to Processing: You have the right to object to or restrict our processing of your data under certain conditions.

• Right to Data Portability: You can request that we transfer your data to another organization or directly to you.

• Right to Withdraw Consent: If we rely on your consent to process data, you have the right to withdraw it at any time.

To exercise any of these rights, please contact us via the email address listed in Section 1.

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9. Security of Data

The security of your data is of paramount importance to us. We implement robust technical, organizational, and administrative measures (including encryption, secure API integrations, and access control protocols) to protect your personal data from unauthorized access, loss, or disclosure. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

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10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.